On January 10, 2013 Dr. Robert N. Pangborn, Penn State Interim Executive Vice President and Provost sent a letter to all faculty regarding the importance of recording students’ last day of attendance.

Faculty are expected to monitor a student’s participation in an on-line course. If a student appears to have stopped participating in your course, does not respond, and the final grade is reported as an “F”, course instructors are obligated to accurately report the date the student last attended the course.

The last date of attendance (LDA) should be recorded as the last day of participation in an academically-related activity. The sole act of logging into the course is not sufficient to support the LDA. Faculty need to retain documented evidence beyond course log of the activity which supports the reported LDA.

Depending on the nature of your course there are various ways to determine when a student was last academically engaged in a course.

Examples include:

  • submitting an academic assignment
  • taking an exam, an interactive tutorial, or computer-assisted instruction
  • participating in a discussion group about academic matters
  • initiating contact with a faculty member to ask questions about the course subject matter

The accurate reporting of student’s LDA when assigning an “F” grade supports the University’s responsibility in compliance with federal regulations permitting the University to participate in receiving Title IV Federal Aid funding. Failure to accurately report this date may cause the institution to lose the privilege of receiving Title IV Federal Aid funding for their students.

How to Record and Report the Last Day of Attendance

We suggest that you use the reporting feature in ANGEL (found under the Manage tab) to determine the last chat session, discussion post, or email correspondence from the student in question.

Please note that if you are using course tools outside of ANGEL you will be responsible to tracking student activity in those applications.

Typical applications include, but are not limited to:

  • Adobe Connect
  • Blackboard Collaborate
  • Blogs
  • Email
  • Facebook
  • Google Docs
  • Twitter
  • Yammer

Penn State is developing a system to retain documentation used to determine last date of attendance. Until that system is finalized, faculty are advised to save PDF files of the documentation. Additional information and updates on Penn State processes concerning this requirement are available at http://studentaid.psu.edu/elion-grade-reporting.

If you need further assistance with this process, please contact the World Campus Help Desk at http://student.worldcampus.psu.edu/technical-support

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